Rent receipt template
A rent receipt for landlords and property managers: who paid, for which property and period, how much and how, signed by whoever took the payment.
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Download the rent receipt template
What’s in this template
- Property and rental period fields
- Lines for rent, parking, utilities and fees
- Date of payment and payment method
- Total paid
- "Received by" and a signature line
How to fill it in
- Pick a format. Print the PDF to fill in by hand, download the Word or Excel file, make your own copy in Google Docs or Google Sheets, or fill the template in online and download the finished PDF.
- Add the tenant and the property. Fill in your details, the tenant's name, the unit and the rental period the payment covers.
- Write the payment. Put the rent and any other charges paid on separate lines, the date the payment came in and how it was made: cash, check number or transfer.
- Sign and hand it over. Sign under Received by, give the receipt to the tenant and keep a copy with the lease.
When to use it
Give a rent receipt every time rent comes in, and always for cash. Tenants use rent receipts to prove their rental history, claim rent-related tax credits where those exist, and settle disputes about late payments; for you, they are the record that matches each payment to a period.
To ask for rent before it is paid, use the rent invoice template.
Tips
- Write the rental period, not just the month the money came in; late and early payments then stay clear.
- List late fees on their own line, so the receipt shows what was rent and what was a fee.
- Keep the copies with the lease for as long as you keep the tenancy records.
Frequently asked questions
Does a landlord have to give a rent receipt?
It depends on where you are. Several US states, New York among them, require a receipt for rent paid in cash or by money order, and some require one whenever the tenant asks. A receipt for every payment is the safe habit.
What should a rent receipt include?
The landlord's and tenant's names, the property address, the period the rent covers, the amount, the date and method of payment, and the signature of the person who received it.
Can I give one receipt for several months?
Yes, if the tenant paid several months at once: put one line per month, or one line with the full period in the Rental period field.
