General and Multipurpose Invoice Templates

Besides the templates above, this page has three more free files: two Excel invoices and one Word invoice. The first Excel file lists items with quantity, unit price and discount; the second is a shorter layout with a description and an amount on each line. Both calculate the subtotal, sales tax and total for you. The Word invoice has quantity, description, unit price, sales tax, shipping and a ship-to address, and you fill in the totals yourself. If none of them fits your trade, the industry template pages have other layouts.

Every invoice, whatever the business, needs:

1. the word "Invoice", a unique invoice number and the invoice date (see how to number invoices);
2. your business name and contact details, and the client's;
3. a line for each product or service, with the quantity, price and line total;
4. the subtotal, any discounts and tax, and the total due;
5. the due date and how to pay.

Some countries also require a tax registration number, specific wording or electronic invoicing. Our guide on how to make an invoice walks through each part.

If you invoice regularly, Invoxa saves your clients and items, numbers invoices automatically, and shows which invoices have been viewed and paid.