Food and Hospitality Invoice Templates

Besides the templates above, this page has two more free files. The Excel invoice is a sales invoice with item numbers, quantities, unit prices, discounts and delivery details, and it calculates line totals, tax and the total for you. The Word invoice has a similar order table plus ship-to, P.O. number and shipping fields, which you fill in and print. They are general sales invoices, so they suit a catering order, a wholesale bakery delivery or a group booking once you rename the lines.

What to include on a food or hospitality invoice:

• the event or delivery date and location;
• the menu or order: items, quantities or guest count, and the price per item or per person;
• staff, equipment, rentals and delivery as separate lines;
• service charges and gratuities, stated clearly, and any tax that applies (rules for food, alcohol and service charges vary from place to place);
• deposits already paid, the balance and the due date.

See our catering invoice and hotel invoice guides for examples.

With Invoxa you can send a quote as an estimate, convert it to an invoice once the client confirms, request a deposit, and let clients pay by card, Apple Pay or Google Pay through your own Stripe account.